Promote Documents

Site Search lets you promote specific documents for specific search queries. Promoted documents appear at the very top of search results. You can promote as many documents as you like, in any order. Realistically, you will probably only want to promote several documents. Promoted documents push other documents down in the result list.

A promotion is an association between a promotion query and a set of promoted documents.

Before you begin

Before you promote documents, you must add data sources, which index the data.

Promote a document in the result list

  1. Open the Site Search menu. In the upper left corner of Site Search, click Edit.

  2. Perform a search for which you want to promote one or more documents. Enter a query in the search box, and press Return. Any documents you promote will be associated with this search query.

  3. Browse the documents returned by the search.

  4. Decide the number of documents you want to promote for this query, and the order in which you want them to appear. You can click-and-drag promoted documents to change their order.

    Tip
    Even if a document is where you want it to be in the search results (for example, the very first document), you must still promote the document to the rank where you want it.
  5. To promote a document, hover over it, and then click Promote.

View promotion queries and promoted documents

  1. In the main menu, click Promoted Documents. You see the promotions.

  2. Click the promotion for which you want to view promoted documents.

    Promoted documents for the query appear in the right pane.

Promote a document in the Promotions Manager

  1. In the main menu, click Promoted Documents. Under Promotions, you see the promotions.

  2. Click Add Promotion.

  3. Enter the query that will trigger the promotion.

  4. Click Add Document.

  1. To promote a document that is listed, hover over the document, and then click Promote. To see more information about a document, click View document details.

  2. To promote other documents, search for them. Hover over each document you want to promote, and then click Promote.

Change the query associated with a set of promoted documents

  1. In the main menu, click Promoted Documents. In the Promotions pane, you see the promotions.

  2. Under Promotions, click a query.

  3. Under Query that triggers promotion, enter a new query.

Remove a document from a promotion

  1. In the main menu, click Promoted Documents. In the Promotions pane, you see the promotions.

  2. Under Promotions, click a query.

  3. Under Promoted documents, hover over a query, and then click Delete Delete.